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China Export Customs Clearance Required Documents Procedures

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Chinese Export Customs Clearance: Required Documents & Procedures

Exporting goods from China requires strict adherence to customs regulations, with documentation varying by product type and destination. BETTERluck Shipping simplifies this process with expert guidance, ensuring compliance and minimizing delays. Below is a detailed breakdown of mandatory documents and key procedures for Chinese export customs clearance:

1. Core Documents for All Shipments

  • Export Declaration Form:

A digital form submitted via China Customs’ online system (single window platform) detailing cargo type, quantity, value, and destination. Our team completes this with accurate HS codes to avoid classification errors.

  • Commercial Invoice:

Issued by the exporter, including product descriptions, unit prices, total value, payment terms, and signatures. Must be consistent with the export declaration and packing list.

  • Packing List:

Specifies package details (e.g., carton count, dimensions, gross/net weight) to verify cargo integrity during inspection.

  • Air Waybill (AWB):

Provided by the airline, confirming the contract of carriage between the shipper and carrier. Required for air freight shipments to Tirana International Airport (TIA).

  • Certificate of Origin (CO):

Validates the goods’ Chinese origin, often required by Albanian customs to qualify for preferential tariffs. We assist in obtaining regular COs or Form A (for EU-aligned markets like Albania).

2. Product-Specific Documents

  • Export License:

Mandatory for restricted goods such as electronics, machinery, or chemicals. Examples include:

    • Dangerous Goods Declaration: For items like batteries or flammable materials, compliant with IATA regulations.

    • Sanitary/Phytosanitary Certificates: Required for food, cosmetics, or agricultural products to ensure safety standards.

  • Inspection Certificates:

For goods subject to quality checks (e.g., textiles, toys), issued by China Inspection and Quarantine (CIQ) to confirm compliance with export standards.

  • Intellectual Property Documentation:

If shipping branded goods (e.g., electronics, apparel), include trademark authorization letters to prevent counterfeit claims.

3. Customs Clearance Procedures

  • Step 1: Document Preparation

Our team verifies all paperwork for accuracy, ensuring HS codes match product descriptions and values align with market rates.

  • Step 2: Submission via Single Window

We submit the export declaration and supporting documents through China’s national customs platform, enabling electronic review by customs authorities.

  • Step 3: Customs Inspection

Random or targeted inspections may occur to verify cargo against declared details. Our on-site staff coordinates with inspectors to resolve discrepancies quickly.

  • Step 4: Duty Payment (If Applicable)

Most goods qualify for duty exemptions, but certain items (e.g., luxury goods) may incur export taxes. We calculate and process payments on your behalf.

  • Step 5: Release & Airport Transfer

Once cleared, goods are transported to Guangzhou Baiyun International Airport (CAN) or designated hubs, with warehouse storage arranged until flight departure.

4. Special Cases: 2025 Updates

  • Cross-Border E-Commerce (9810 Customs Code):

For goods shipped to Albanian 海外仓 (overseas warehouses), exporters can now claim “departure-based tax refunds” immediately after customs clearance, with subsequent adjustments based on sales status . This requires:

    • Separate 申报 (declarations) for sold vs. unsold goods.

    • Retention of sales records for tax reconciliation within 12 months.

  • Tax Refund Documentation:

Include export invoices and AWBs to claim refunds under China’s 2025 tax policies, with our team managing pre-export filings for timely processing.

Why Partner with BETTERluck Shipping?

Our Guangzhou-based team handles every step, from document preparation to customs coordination, leveraging 16+ years of experience in China-Albania logistics. We ensure compliance with 2025 regulations, reducing risks of delays or penalties.
Contact us via WeChat/WhatsApp (+86-18898403007) for a personalized checklist tailored to your cargo!
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